W-2 Form Generator for Wage and Tax Statements
Form W-2 reports an employee's annual wages and tax withholdings to both the worker and the IRS. Our W-2 generator helps employers organize boxes for wages, Social Security, Medicare, and federal and state withholdings.
Employees rely on W-2 data to file personal tax returns, so accuracy across every box is essential before distributing copies. Employees should compare W-2 boxes against their final paystub before filing personal tax returns.
Who Uses This
Small business employers, household employers, and payroll administrators use W-2 forms at year-end to summarize compensation. Employees keep Copy B for their tax filings and may need additional copies for state returns or loan applications.
Even companies with only a few workers must issue W-2s when they withhold taxes or meet IRS filing thresholds for the calendar year.
Reconcile box totals against your payroll register and quarterly tax deposits before printing employee copies. State and local wage boxes must reflect what you reported to those agencies during the year.
How to Fill It Out
- Enter employer EIN, name, address, and employee SSN and name.
- Report wages, tips, and allocated tips in the appropriate numbered boxes.
- Fill in federal, Social Security, and Medicare tax withheld amounts.
- Complete state and local boxes if applicable, then review all totals before printing.
Important Notes
This generator creates a draft only and is not IRS e-file. It is not tax or legal advice. Official W-2 filing requires SSA and IRS submission through approved channels by published deadlines. Review with a qualified tax professional or payroll provider before distributing forms to employees.
Distribute employee copies by the IRS deadline and retain employer copies for the required retention period. Corrected W-2s should be issued promptly if errors are discovered after filing.
Collect vendor information first with our W-9 form generator or report contractor payments using the 1099 form generator.